Archive for August, 2015

EGM 10 Sep 2015

Monday, August 17th, 2015

To all members.

 

An Extraordinary General meeting will be held on 10/09/2015 at 7.30pm at Ivy Cottage, South Beach, Troon.

As a result of the Committee’s meetings with South Ayrshire Council we have now come to the stage where we need to call an Extraordinary Membership Meeting as described in the Constitution of Troon Allotment Society (Alterations to the Constitution ). This is for several reasons.

1. We are now in a position where SAC are prepared to hand over the running of Troon Allotment Society to the membership. In the past, when this was proposed by the Committee, the council quoted a £500 charge to change the lease. This was rejected by the Committee. The council are now prepared to forgo that charge. 2. South Ayrshire are also willing to renew the lease of the site which is due to expire in 2017. This would extend the lease for ten years. These changes would necessitate a change in the Constitution and will require at least a 60% vote in favour of the alterations before they can take place.

There are also other matters, which do not involve a change in the constitution but the Committee feel that they are important and equally that the should involve the entire membership.

We are now in a position to purchase two containers to be situated on the Allotment site. One would be used to store bulk purchases that would be for sale onto members.The other would be converted into a shelter for plot holders in inclement weather, making tea or any other purpose not yet thought of.

Unfortunately SAC’s position regarding huts remains unaltered. Huts would only be allowed on the periphery of the site and WOULD require planning permission from the council. However, Polytunnels ARE now allowed on plots! The Committee are recommending a maximum size of 6 metres by 3 metres and that they are situated in the South East of your plot. Plot holders will also have to take responsibility for the safety and liability involving the polytunnels . These are obviously important changes and we would urge all members to attend the meeting at Ivy Cottage on the 10/09/2015 at 7.30. Drew Hall TAS Secretary. August 17th 2015.