The 9th AGM on Thursday 11th May 2017 at Ivy Cottage, Troon at 7.30pm
AGENDA
1. Welcome from Chair
2. Apologies
3. Minutes from 8th AGM
4. Review of Year at Site
5. Treasurer’s Report
6. Committee Elections
7. Break for Tea and Coffee
8. Annual Show
9. Plot Fees
Next AGM May 2018
The above will take place in Ivy Cottage at 1930 on 11th May 2017.
There are 2 office bearer posts becoming vacant at the AGM. That of chair, and secretary.
If you wish to be nominated for any of these posts on the committee, please email secretary.tas@yahoo.com to express your interest.
Should more than 1 person be nominated for any position, a vote will be held at the AGM.
If you have any items that you wish raised at the AGM, please email secretary.tas@yahoo.com with the details.
The TROON ALLOTMENT SOCIETY AGM will be held on the 19th MAY at 7.30 pm In IVY COTTAGE South Beach Troon. KA10 6EF.
There will be the Chairmans report then the Treasurers report.
At this meeting the Committee stands down and a new Committee is selected. This is an opportunity for all plot holders to take part in the decision making and running of TAS.
Drew Hall.
Work party 10.45am on Saturday. Work at the south side is to clear the upper area of wood, stones etc. We can also start on clearing the west side from the gate to the shelter.
Also we need to “bag up” and take cuttings and broken wood to the Council coup.
So, gloves, garden extended shaft shears, rakes, barrows, and able- bodied to operate the brush cutter/ strimmers.
Gavin C. Barrie co-ordinating.
Volunteers are required to assist with nettle clearing on the periphery of the site for an hour commencing 1045 on Saturdays – over the last two Saturdays some progress has already been made. Next event Saturday 24th October 2015. (Gavin C Barrie organising).
To all members.
An Extraordinary General meeting will be held on 10/09/2015 at 7.30pm at Ivy Cottage, South Beach, Troon.
As a result of the Committee’s meetings with South Ayrshire Council we have now come to the stage where we need to call an Extraordinary Membership Meeting as described in the Constitution of Troon Allotment Society (Alterations to the Constitution ). This is for several reasons.
1. We are now in a position where SAC are prepared to hand over the running of Troon Allotment Society to the membership. In the past, when this was proposed by the Committee, the council quoted a £500 charge to change the lease. This was rejected by the Committee. The council are now prepared to forgo that charge. 2. South Ayrshire are also willing to renew the lease of the site which is due to expire in 2017. This would extend the lease for ten years. These changes would necessitate a change in the Constitution and will require at least a 60% vote in favour of the alterations before they can take place.
There are also other matters, which do not involve a change in the constitution but the Committee feel that they are important and equally that the should involve the entire membership.
We are now in a position to purchase two containers to be situated on the Allotment site. One would be used to store bulk purchases that would be for sale onto members.The other would be converted into a shelter for plot holders in inclement weather, making tea or any other purpose not yet thought of.
Unfortunately SAC’s position regarding huts remains unaltered. Huts would only be allowed on the periphery of the site and WOULD require planning permission from the council. However, Polytunnels ARE now allowed on plots! The Committee are recommending a maximum size of 6 metres by 3 metres and that they are situated in the South East of your plot. Plot holders will also have to take responsibility for the safety and liability involving the polytunnels . These are obviously important changes and we would urge all members to attend the meeting at Ivy Cottage on the 10/09/2015 at 7.30. Drew Hall TAS Secretary. August 17th 2015.
Troon Allotment Society
Easter Egg Hunt
Saturday 4th April
Between 1100 and 1300
Open to all children and Grandchildren of plot holders
Thanks to everyone who came to our Easter egg hunt today, it was a great success.
Thanks to Nadia Gardiner, Gavin and Isobel Barrie, Bill and Helene Rowell, Duncan and June Malcolm, Nicole Jefford, Elizabeth Hannah and Sainsburys, Irvine for the generous donations, this allowed us to have the hunt without any cost to the society.
Thanks also to Nadia Gardiner for helping set up and help during the hunt
Susan Brown
As most members will be aware TAS started a Facebook in August 2014 – this is a closed group for members and family and we would urge all plot holders to join the group as it has resulted in a significant improvement in communications between the Committee and the Members. For those who have reservations about Facebook the answer is not to indulge in Friends request and to use a username and provide the personal minimum of information – you can set up a separate email address such as gmail or Hotmail. Search for Troon Allotment Society on Facebook.
Plot subscriptions were due on 15th January 2015 – Full Plot £35 Half Plot £25 Quarter Plot £20
If you have not paid yet and wish to keep your plot you must make payment ASAP .
Please send cheques etc to; Treasurer, Troon Allotment Society 5 College Park, TROON KA10 6UH
Please advise plot no. and e-mail address with payment
If you would like to make payment via BACS please contact the Treasurer treasurertas@gmail.com who will provide Bank details.